A DRIVER VEHICLE INSPECTION REPORT (DVIR or VIR), is a formal record confirming that a driver has completed an inspection on a commercial motor vehicle. Inspections are carried out at the beginning of the day, before work begins, and also at the end of the day when driving is finished (called the pre-trip inspection and post-trip inspection).

Vehicle inspections are an important part of a truck driver’s daily routine and they are essential to keeping vehicles in good condition, while ensuring road safety and fleet compliance.

Key Facts About Vehicle Inspections

1. Vehicle Inspections (DVIRs) are a legal requirement in the United States.
2. Carriers must keep DVIRs on-site for three months from the date the report is submitted.
3. If a commercial vehicle fails an inspection, it can be removed immediately from the roads until the repair is complete. An out-of-service truck can cost a carrier $861 on average, not including any fines or repairs (CVSA).*1
4. More than 3.5 million roadside safety inspections are conducted annually (FMCSA).
5. Almost 15 trucks or buses are inspected every minute in North America during the annual International Roadcheck.*2
6. FMCSA estimates that commercial vehicle roadside inspections and programs prevented 9,000 injuries and 14,000 crashes.*3

With all the compliance issues these days, you are running a risk if you still maintain paper logs.

The DVIR Process

A DVIR includes several basic steps, including the inspection, identification of defects, signing the report, and corrective action.

1. Vehicle Inspection — During an inspection, a driver will perform a circle check of the vehicle, checking under the hood, walking around to look for defects or damage, and starting the vehicle to test the lights and brakes, among other things.
2. Report Defects — The driver must report any defects or deficiencies that will impact the safe operation of the vehicle or could lead to a breakdown.
3. Sign Off — The driver signs the report then submits it to the motor carrier.
4. Corrective Action and Certification of Repairs — Motor carriers must immediately repair and certify any defects listed on the DVIR that would affect the safe operation of the vehicle.

DVIR Regulations

In the United States, completing a driver vehicle inspection report (DVIR) is a requirement based on federal regulations 49 CFR §396.11. Vehicle inspection rules also exist in other countries and jurisdictions, such as the province of Ontario in Canada.

Our DVIR Application

Our Driver Vehicle Inspection Report (DVIR) Application is a simple, cost-effective, closed-loop process for automating vehicle inspection reports.

Processing and storing driver vehicle inspection reports on paper is costing your company time and money. Our Vehicle Inspection Report application eliminates paper DVIR’s and makes it easier for drivers to record pertinent inspection information.

Your company will save money, increase accuracy and completeness, and improve reporting, compliance, and defect resolution with our simple and affordable closed-loop process for vehicle and trailer inspection reports.

DVIR Benefits & Features

Workflow: Faster and More User-Friendly

If your fleet uses Hours of Service in addition to our Vehicle Inspection Report application you can completely eliminate the need and expense of using paper log books.

Geotab Drive 4.0 features a more user-friendly Driver Vehicle Inspection Reporting (DVIR) workflow. Users can integrate Geotab’s DVIR solution into an existing inspection process with minimal effort. New prompts and visual feedback allow users to quickly and easily certify and review an inspection or repair.

In the new Geotab Drive 4.0 DVIR Workflow, previous and new inspections are separated. This allows the driver to verify repairs and assess the safety of the vehicle prior to starting a new inspection. If one or more defects were not adequately repaired, the driver can mark the vehicle as unsafe, and the defect(s) will carry forward to the new inspection.

Save your fleet money:

• Inspections show defect(s), who identified the defect(s) and who did the repair.
• Drivers select defects, add comments, review previous inspections and certify that the repair performed fixed the defect(s) identified.
• Complete end-to-end inspection workflow.
• Reports in MyGeotab can be sorted to show all DVIRs or just those with defects, those that have been repaired and those that have been certified as repaired — offering great visibility into the health of the fleet.

Please Contact USA Fleet Solutions for more information about how our DVIR application options can benefit your fleet.

*References:

• http://cvsa.org/program/programs/international-roadcheck/what-inspectors-look-for/
• http://cvsa.org/program/programs/international-roadcheck/
• https://www.fmcsa.dot.gov/newsroom/fmcsa-estimates-truck-bus-safety-roadside-inspections-and-traffic-enforcement-activities